What is property management accounting

The 7 Best Property Management Accounting Software of 2020

Allison is a writer, real estate investor, broker, and consultant. She has over 13 years of real estate experience including real estate flipping, home selling, real estate management, luxury condominium development, and marketing and recruiting.

Overall best: Buildium

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Buildium was founded in Boston in 2004 by landlords managing their own properties. The company is a cloud-based platform that also provides an app so that bookkeeping can also be done on the go. It provides accounting software and general property management functions for residential real estate, condominium complexes, and homeowners associations. Another great thing about Buildium is that you don't have to be an accountant to use it. It's actually pretty easy to use, and has tutorials and help pages if you get stuck. It can be used by landlords with just a few shares or by portfolio investors who own thousands of shares.

Some of its functions include:

  • Prepare 1099 e-filings
  • Track every payment and manage accounts payable
  • Generate financial reports including balance sheets, ledgers, cash flow statements, and more
  • Collect rent and pay suppliers with e-pay
  • Make, receive and process cash payments
  • Automate monthly bank reconciliation
  • Integrate with other websites including Apartments.com, PayNearMe, and Zillow
  • Track all expenses including maintenance
  • Market free offers, offer tenants insurance, and access leasing tools

The prices for Buildium are as follows:

  • Each plan includes a full property management platform with accounting functions, maintenance, online portals and more, as well as a free 14-day trial
  • Plans range from $ 50 per month for beginners to $ 460 per month for a top tier plan

Buildium has a strong reputation in property management accounting software. It was developed for property managers and landlords and offers industry-specific functions such as online rent collection, paying providers, 1099 e-filings and rental tracking. Because of its robust features, ease of use and diverse characteristics, it is our best accounting software for property management levels for different types of landlords and their ability to act as both an accountant and a property manager software.

Second, best overall: property matrix

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Founded in 2001 in Culver City, Property Matrix is ​​a fully customizable, cloud-based property management software that has world-class accounting features. It was designed with a future in mind and offers an app for accessing data sets while on the move. You don't have to be a professional accountant to sign up. The system is aimed at landlords and property managers with portfolios of different sizes and little to no experience in accounting.

Some of its functions include:

  • ACH, check scanning and credit card processing
  • Just pay providers and accept rental payments online
  • Customize everything including reports, topics, searches, and property searches
  • Enterprise-class accounting
  • Bookkeeping of line items and management companies
  • Owner statements and transaction history
  • Property management functions, including leases, leads, tenant screening, and real estate websites
  • Integrated document signature

The prices for the property matrix are as follows:

  • Standard: $ 400 per month for up to 250 units and $ 1.50 for each additional unit with functions such as corporate accounting, marketing, maintenance, portals and customer support
  • Pros: $ 475 per month, including standard and commercial real estate, budgets, and common room maintenance fees
  • Enterprise: $ 1,200 per month, including 800 units, all Pro, plus some custom feature options
  • Each tier has a 30-day money-back guarantee

The Real Estate Matrix is ​​great for landlords and property managers because it has so many options to customize, including a dashboard, templates, forms, and more. It's our second place because it's easy to use and accepts online rental payments. It also has all of the accounting features you need, as well as all of the other expected components for real estate management, such as: B. Tenant screening and marketing of job offers on one platform.

Best for new property managers: Yardi Breeze

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Founded in 1984 in Santa Barbara, California, Yardi Breeze, an offshoot of Yardi, was founded for small to medium-sized landlords and property managers. Yardi Breeze is a cloud based software and doesn't offer an app like some of the other property management accounting software on our list. It can be used for residential, commercial and mixed-use properties. It is helpful for landlords with experience in accounting for beginners or advanced users, and offers free training and customer support.

Some of the features of Yardi Breeze include:

  • Online rent collection with payment portals
  • One-click data import from spreadsheets
  • Integration options for QuickBooks and other accounting software
  • Owner reports
  • Accounting
  • Billing and invoicing
  • Document management
  • Property management functions such as marketing offers, communication between tenants and suppliers, maintenance inquiries and tenant insurance

Yardi Breeze prices vary depending on the property type. There are no setup fees and prices start at $ 1 per unit per month. The minimum monthly spend for residential real estate is $ 100 or $ 200 for commercial and mixed real estate portfolios.

Because Yardi Breeze offers free training and support and is aimed at landlords with small to medium-sized portfolios, it's ideal for new landlords or property managers who are just starting out. It's easy to set up, integrate, and use, which is why it's our best option for new property managers. It can be used on its own for basic accounting needs or in combination with other accounting software.

Best for experienced landlords: portfolio

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Appfolio was founded in 2006 as customer-oriented, customer-oriented software. It is cloud based and also has an app that allows users to use it on the go. It can be used by landlords and property managers who manage both residential and commercial properties, as well as student housing. Condos and HOAs. It offers comprehensive accounting software for real estate management and can be used on its own for all of your real estate accounting needs. You don't need any accounting experience to use Appfolio as it offers training, free help resources, and a customer support team.

Some of its functions include:

  • Flexible real-time reporting
  • Automated accounts payable
  • Intelligent invoice entry
  • Online rental payments and supplier payments
  • Performance Insights
  • Utility management
  • Bulk rental fees
  • Hold bail
  • Automated late fees
  • One-time and recurring invoices to map expenses to the general ledger account code
  • Real estate-level budgets and quick bank reconciliations

Appfolio charges a $ 400 onboarding fee and a monthly per-unit fee that varies by property type. The minimum monthly spend is $ 250. To be cost effective, this is ideal for landlords and property managers with at least 50 units in their portfolio. The price per unit is between $ 0.80 and $ 1.50 per month. All Appfolio users have access to all functions of the software and their customer support team.

Appfolio is our top choice for seasoned landlords as it is built with the landlord in mind and includes a full accounting system for property management. You can access your accounting and other property management tasks on one platform with no integration required. It's more expensive than some of its competitors, so it's best for seasoned landlords who manage larger portfolios and have larger budgets.

Best price: TenantCloud

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TenantCloud was founded in 2014 and aims to save landlords and property managers time and money. It has streamlined management and accounting software and is the only property management software on our list that offers a completely free option. TenantCloud is cloud-based and offers users the option of accessing their information via a mobile app. It is a global company with landlords in 40 countries and users with varied accounting experiences.

Some of its functions include:

  • Online rental collection
  • QuickBooks integration
  • Track your income and expenses
  • Online payment from the provider
  • Automatic invoicing, late fees and receipts
  • Quick access to cloud storage
  • Receipts for tax returns
  • Easy export of financial data
  • Market reports
  • Property management tools, including lease templates, insurance reminders, and maintenance requests

TenantCloud prices are tiered and offer free and paid versions. If you pay for your service annually, you get two months free. The prices are as follows:


  • Share up to 75 units
  • Includes an administrator account
  • Maintenance requests
  • Online rental agreements and 10 notification templates
  • Online rental payments and late fees
  • Basic accounting worksheets


  • $ 9 per month up to 150 units
  • Includes all the basic functionality plus unlimited notification templates
  • Online payments
  • E-signature
  • Google calendar synchronization


  • $ 35 per month up to 500 units
  • Contains all standard functions as well as administrator accounts
  • Property messenger board and customer support

We selected TenantCloud as our best value property management accounting software because it offers a free option that is ideal for landlords who are just starting out managing a small portfolio, wanting to use it for their own properties, or are on a strict budget to. It was developed for property managers and landlords and has industry-specific functions such as online rental collection. Since TenantCloud only provides basic accounting functionality, you may need to use it in conjunction with other accounting software if you have more complex needs or a larger portfolio.

Best additional functions: Rent Manager

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Rent Manager is an integrated platform that combines accounting and property management functions. It is customizable and can be used for properties of any size. It is aimed at landlords with different accounting experiences from beginners to advanced. There is an online version and a standalone version as well as an app. Launched in Cincinnati, Ohio in 1987, it includes hundreds of integrations for marketing, accounts payable, business analysis, and more.

Rent Manager features include:

  • E-Pay processing for online rental collection and payment by seller and owner
  • E-checks with delivery by email
  • Custom reports
  • Measurement utilities and tracking
  • Electronic bank reconciliation
  • Every aspect of accounts payable is covered in the software
  • Financial reporting using cash and accrual methods in preparation for tax time
  • Contract costs including construction projects
  • Custom training, data migration and customer support
  • Real estate management features such as web chat, virtual post office and real estate websites

Rent Manager offers a free demo and is suitable for any portfolio from just a few units to thousands. It offers different pricing options for the online software version, the standalone version, one edition per unit, and one edition with unlimited units. Prices are tailored to your needs and you can contact them directly for more information and specific numbers.

We selected Rent Manager as the best for additional features as it has extensive accounting features and online payments portals, easy integration with hundreds of other platforms, custom options for almost all features, and customer support. It's ideal for landlords and property managers looking for and customizing additional features.

Best for commercial property: MRT

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MRI is property management and accounting software that was founded in 1971 as an optimized solution for property managers and landlords. It offers an app and is also cloud-based. MRI is headquartered near Cleveland, Ohio and has offices in seven countries around the world. The MRT real estate software is aimed specifically at commercial landlords and property managers, but also serves residential real estate, social housing and international real estate. No accounting experience is required to set up or use.

Some of the functions of MRI include:

  • Online rent collection and seller payments
  • Budgeting and forecasting
  • Automated accounts payable
  • Ledger
  • Asset accounting
  • Investor reporting
  • Corporate receivables and debt management
  • Additional property management features including maintenance requests, multi-family insurance, manager compliance, and lease templates

MRI offers so many different types of accounting software for real estate management - commercial, public and, for example, affordable housing and residential properties that don't have prices listed for everyone on its website. Instead, it is best to contact the company directly to find a software solution that fits your company's needs and budget.

The MRT real estate software is great for landlords and property managers with all types of properties, but it is really aimed at commercial properties. It offers tools such as manager compliance, investor reports, and accounting and owner communication portals that are important for commercial landlords. We selected it as our best accounting software for commercial property management for all of these reasons. These features and it can be used in one app for on the go, providing full accounting and investor relations services.

What is property management accounting software?

The accounting software for property management keeps all accounting records, receipts and books in one easily accessible place (usually on a cloud-based platform). It is accounting software specially designed for real estate. So it doesn't just include accounts receivable and payable, it also includes industry-specific elements such as online rental payments, owner reports, bank reconciliations, utility billing, and other functions.

Why do landlords and property managers need accounting software?

Property managers and landlords need accounting software to balance their books, track receipts, pay bills and utilities, and receive rental payments. The software saves them time and money by automating certain processes like bank reconciliations, accounts payable, late fees and recurring monthly fees. It also helps keep track of important documents and receipts and prepare for tax time, and reduces the chance of getting audited or missing a tax deadline.

Accounting software is an essential part of managing rental properties. By entering your income and expenses, you can determine whether your property is making a profit, or whether you need to increase rents, fill vacant units, or reduce maintenance costs. One of the goals of investing in real estate is to get a high return on your investment. With property management accounting software, you can keep an eye on this and point out opportunities for improvement.

How much does accounting software cost?

Accounting software differs in its features and functions and therefore also in its cost. Some free versions offer limited functionality that can be used for some properties in addition to being integrated with other accounting software. There are also programs that charge additional fees of around $ 1 per unit and monthly fees of just $ 50.Other more robust software may have an onboarding fee of $ 400 and higher monthly costs, often between $ 100 per month and $ 1,200 per month for more complex accounting functions.

How is accounting software different for property managers?

Accounting software can be used for different industries and businesses, but property managers need a different type of accounting software. In addition to clearing books and tracking receipts and payables, this software often includes industry-specific functions such as online rent payment and collection, supplier payments, electricity billing, and job postings.

Certain software platforms may even include other features such as lease templates, marketing information, and even tenant screening services. Typically, the more robust the features, the higher the cost. Accounting software for property management that can help create tax forms, file 1099s and manage bail and rental accounts cost more than software that offers easier bookkeeping features.

How we selected the best property management accounting software

We reviewed over a dozen property management accounting software programs before settling on the best options. We researched these top competitors based on feature, ease of use, price, and feature type. The software offers performance as well as options for integration with other programs and financial institutions.