What helps with automation

Automation helps save time and money

Why you should automate

People make mistakes. This is normal and not bad in itself. In project development, however, it is often fatal. Because the competition is fierce, the customer budget is often limited and the requirements are high. The focus is not always on making work easier, but rather on reducing costs, optimizing and accelerating work processes and creating stable, reliable and transparent processes.

However, it should not be forgotten that the introduction of automated processes into the project environment takes a certain amount of time and also has disadvantages, but is often the only way to break away from certain vicious circles that tend to creep into project development.

What can be automated

In IT projects, everything can be automated where one is not dependent on human activities. Such as installing and configuring systems, installing updates, monitoring system functions, or setting up test environments. If activities are carried out more than twice by human hands, automation is already worthwhile. Because it is not unlikely that a manual procedure will also be carried out a third or even fourth time.

Automation does not necessarily mean that you save manpower. With the help of automation, however, you can accelerate the development of projects, increase quality and free employees from repetitive repetitive tasks. Because most mistakes happen with repetitive tasks. Be it out of boredom, dissatisfaction with the task, lack of concentration or stress. Such employees gain more time for other, more important and, above all, more interesting activities. Which ultimately increases productivity and promotes projects better.

In addition, the introduction of automated processes saves time when training new employees. You do not have to explain all the steps individually, only the start of the automation process and its function or goal.

Avoid automation errors

In order to be able to automate something in your project, certain requirements and standards must be met.

Consider technical requirements

A prerequisite is above all of a technical nature. In order to use versioning for the source code, for example, a corresponding system is required (e.g. Git). In order to plan and distribute tasks precisely, a project management tool (ideally with a connection to the source code) should exist (e.g. Redmine). If you want to carry out the project deployment automatically, you need a CI server (e.g. Jenkins). If you want to monitor applications or system environments automatically, you also need a corresponding tool (e.g. Logstash). If you want to carry out advanced reporting or automated tests, certain applications are also necessary (e.g. sonar).

Introduce process standards

Only processes that always run in the same way can be automated. If many different processes are currently in use, you should consider standardizing them or resort to partial automation. In this case, it is always necessary to consult the responsible person.

Involve employees

With the introduction of automation you also relieve your employees. Here it is necessary to clarify which routine work can be automated and how the employee gets along with the planned procedure. Because for many, automation means = cost savings = decrease in work = possible job loss

Start small

If you are introducing automated processes into your company for the first time, you should start small. It doesn't always make sense to automate large, complex tasks. Small but steady steps often make better progress.

Get support

Automation means that tasks can be completed without any intervention by your employees. We are still wondering how many (even large) companies are barely or not at all automated. Too much is done manually by administrators or other employees. Automated processes not only help to increase the quality and transparency of tasks and processes, but also protect (especially in view of the current shortage of skilled workers) from becoming too dependent on individual employees and not only in the event of their failure / absence jeopardizing the progress of the project, but also, especially in the case of smaller companies, their very existence.

We help automate processes

We will be happy to answer any questions you may have about process / project automation and help you find out what can be automated in your company / project and how.